Education Events Manager

Blumenthal Performing Arts
Charlotte, NC

Please email your resume and cover letter to recruiter@blumenthalarts.org by May 7, 2021.

Salary Range: $51,000 - $64,000


Position Summary

Under the supervision of the VP of Education supports logistics and implementation of education programs and events in alignment with department and organizational goals; manages daily department operations; maintains financial records; coordinates education programs and events; manages department documentation and reporting; supports all education department efforts as a collaborative team member.

Duties & Responsibilities

Daily Department Management

Responsible for managing the daily function of the Education department to support education programs and events including supply purchasing and management, facilitating internal and external communication, and supporting logistics and organization.

Program Coordination and Events Management

  • Develop and maintain vendor relationships.
  • Reserve appropriate venues and request all set-up needs, confirming details with appropriate Blumenthal departments and other organizations/companies when events occur in other-than- Blumenthal-managed settings.
  • Coordinate necessary facilities, security, and food and beverage requests and communications.
  • Coordinate logistical details for all staff, volunteers, and guests participating in programs and events, providing schedules, directions, parking, and other details as needed.
  • Collaborate with BPA marketing department, implement marketing plans for programs, including email campaigns, social media, and general website maintenance. 
  • Represent Blumenthal’s Education Department at designated events, acting as liaison between the public and Blumenthal.

Documentation

  • Manage and maintain education department and archives.
  • Facilitate program assessment including creating and managing surveys.
  • Collaborate with department to ensure documents and webpages are up-to-date and accurate
  • Support outcome measurement for initiatives and collaborations, including research and data collection.
  • Collect and maintain program documentation including surveys, feedback, participation statistics, quality photos and videos as well as communicating information to marketing and development

Contract and Financial Responsibilities

  • Ensure detailed and accurate tracking of education budgets including monthly reconciliation.
  • Manage department check requests.
  • Manage credit card reconciliation reporting.
  • Create invoices for external partners (e.g. schools, community organizations, etc.) to insure timely payment when appropriate.
  • Work in partnership with Development staff to generate and implement funding plans to support strategies, including support for Annual Campaign and grant writing activities.
  • Generate and ensure full execution of contracts.

Relationship Development and Enhancement

  • Works with VP of Education in collaborating with Marketing, Programming, and other departments as needed to contribute toward successful BPA programs, events, and festivals.
  • Works with VP of Education in preparing and conducting planning and other meetings with school leadership and teachers, organization leaders, and colleagues for the purpose of exploring new initiatives and enhancing current programs as well as developing and fostering relationships.

Job Qualifications

  • Bachelor's degree and/or three years of related experience in arts and events management, theatre education experience preferred. Equivalent combination of education and experience with progressively increasing responsibility will be considered.
  • Strong communication (verbal and written) and interpersonal skills.
  •  Ability to analyze problems, develop and implement creative solutions.
  • Advanced computer abilities.
  • Proven track record of teaming with staff, volunteers, vendors and a diverse group of stakeholders.
  • Ability to plan and manage multiple tasks.
  • Skilled in exercising a high degree of initiative, flexibility, judgment, discretion, and decision-making.

Please email your resume and cover letter to recruiter@blumenthalarts.org by May 7, 2021.